Create and add an email signature

In Outlook, you can create one or more personalized signatures for your email messages. Your signature can include text, images, your electronic business card, a logo, or even an image of your handwritten signature. You can set up Outlook so that signatures are automatically added to all outgoing messages or create your signature and add it to messages on a case-by-case basis.

The new Outlook roaming email signature feature enables users to sync their Outlook signature across their different devices. For instance, when you create a signature in the Outlook client installed on your PC, this signature will also be available in Outlook for web.

Create and add an email signature in the Outlook client

Open a new email message.
On the Message menu, within the Include option select Signature > Signatures.
Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.
Under Edit signature, compose your signature.
- You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box.
- To add an image select the Image icon , locate your image file, and select Insert. To resize your image, right-click the image, then choose Picture. Select the Size tab and use the options to resize your image. To keep the image proportions, make sure to keep the Lock aspect ratio checkbox checked.
Under Choose default signature, you can set the following options for your signature:
- In the E-mail account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account.
- If you want your signature added to all new messages by default, in the New messages drop-down box, select the name of the signature you require. If you don't want to automatically add a signature to new messages, choose (none).
- If you want your signature to appear in the messages you reply to and forward, in the Replies/forwards drop-down, select the name of the signature you require. Otherwise, accept the default option of (none).
Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you require.

Create and add an email signature in Outlook for web

Select Settings > View all Outlook settings at the top of the page.
Select Mail >Compose and reply.
Select + New signature, type your signature name and type your signature. Use the available formatting options to change its appearance.
Select Save

Under Select default signatures you can choose which signature to use for New Messages and Replies/Forwards

Manually add your signature to a new message

If you don't choose to insert a signature for all new messages or replies and forwards, you can still insert a signature manually. This can also be useful if you have multiple signatures when working in several different roles or sending from shared mailboxes etc.

Type your message and within the Message option in the top ribbon select Signature or the Signature pencil icon if you are using Outlook for web.
From the dropdown you can now select the Signature required.
When your email message is ready, choose Send.

For Roehampton signature templates please see Here.